HUMAN RESOURCES ADMINISTRATION OFFICER-APPLY NOW

JOB DESCRIPTION: HUMAN RESOURCES ADMINISTRATION OFFICER

CAMPUS: Johannesburg

SUPERVISOR: Human Resources Manager

POSITION OVERVIEW:

Provide office administrative support to the Human Resources Office, and serve as a resource to AISJ employees.

QUALIFICATION:

• Certificate, degree, diploma or other relevant qualification relating to Human Resources

• Matric Qualification

• Knowledge of principles and practices of office coordination

• Knowledge of basic principles and practices of record keeping

• Excellent command of the English language, including spelling, grammar and punctuation.

• Previous experience in similar role and in a school environment preferred.

• Knowledge and principles of Human Resources Practices

• Knowledge and experience on VIP Premier HR database system

ATTRIBUTES:

• Demonstrate the aptitude or competence for assigned responsibilities

• Demonstrate the ability to take initiative and carry out assigned tasks to completion

• Manage time and resources well and demonstrates good organizational abilities

• Work under pressure when required and be available to work overtime when the role and responsibilities require it

• Committed, motivated and able to achieve tasks in required time frame

• Positive attitude

• Continuously pursues to improve skills through on the job or external training

• Able to prioritize important matters and act on them accordingly

• Strong interpersonal skills

PREFERRED SKILLS AND EXPERIENCE:

• A minimum of 3 years’ experience in a Human Resources Office

• Previous experience working in the educational sector advantageous

• Knowledge of South African laws and HR compliance and regulations

• An understanding of, and insight into, the BCEA, LRA, OHS, EE and POPI Acts

• An understanding of South African immigration laws

KEY PERFORMANCE INDICATORS:

• Be informed and keep up to date with the South African immigration laws.

• Assist employees with HR related queries and requests.

• Advise the Human Resources Manager regarding all matters that involve conflict between employees.

• Assist in the development of Human Resources procedures and processes.

• Work to improve communication, cooperation and planning in the Human Resources Office.

• Assist in the organization and conduction of new staff orientation.

• Maintain an accurate record of all properties leased by the School for overseas staff.

• Be familiar with and keep updated on Labor Law regulations and Basic Conditions of Employment regulations.

• Use discretion and maintain confidentiality at all times. 

GENERAL DUTIES AND RESPONSIBLITIES

• Greet visitors to the Human Resources Office in a welcoming and friendly manner.

• Answer and forward calls within the Human Resources Office.

• Perform general administration duties for the Human Resources Office.

• Perform private / confidential filing for the Human Resources Office.

• Assist the School’s Visa Facilitator with the preparation and submission of applications for renewal of work, study and accompanying permits to the Department of Home Affairs when needed.

• Keep the Admissions Department informed of study visa requirements for AISJ staff dependent children.

• Prepare, correlate and monitor payment requisitions and signatures for same.

• Answer questions from and act as liaison between the Human Resources Manager and employees, should the Human Resources Manager be unavailable.

• Schedule appointments for the Human Resources Manager, as may be required from time to time.

• Prepare the boardroom or meeting room for meetings and arrange for refreshments.

• Assist in preparation of contract drafts and revisions and maintain master template for all contract formats.

• Prepare and distribute annual Employment Agreements.

• Maintain a confidential system for personnel records for all school employees in order to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, transfer, tenure, retirement, leave, and promotion.

• Maintain current and historical databases for personnel records.

• Prepare and maintain all school position job descriptions in a consistent format and work with the Human Resources Manager and department supervisors to ensure that employees know and understand the duties and expectations of their jobs.

• Work with the Human Resources Manager to implement the staff evaluation process, and receive and file evaluations from department supervisors.

• Maintain and follow Human Resources procedures, regulations and processes related to the function, rights and responsibilities of all staff.

• Ensure that all staff members are aware of the Human Resources procedures regulations and processes, and that employees have access to the Faculty Handbook when needed.

• Liaise with overseas medical insurance providers to register new employees, withdraw resigning employees, and provide assistance in solving problem claims.

• Assist in obtaining quotations for annual home leave airfare and payment of same.

• Assist with scheduling training for identified employees

• Assist overseas employees (shipping, demobilization, airfare, etc) as they demobilize from South Africa.

• Assist with transitional support for new overseas hire teachers (housing, orientation, obtaining vehicles, shipping, air travel, settling in allowance, etc)

• Assist in the preparation of new staff houses for occupation, including maintenance, cleaning and furniture.

• Assist in the preparation of new staff housing kits, including linens, crockery, cutlery, pots and pans, ect

• Preparation of Verification of Employment letters as required.

• Assist in the arrangements that need to be made for any maintenance related issues at any of the properties leased by the School for overseas staff.

• Provide switchboard coverage and act as School Receptionist in the absence of the regular Receptionist.

• Any other duties as may be assigned by the Director or the Human Resources Manager.

School Hours 07:30 a.m. to 4:00 p.m. Monday, through Friday.

Contact For more information, contact Rhonda Russ, Human Resources Manager at rruss@aisjjhb.com. All interested candidates are to submit their cv together with a letter of interest to recruitment@aisj-jhb.com, for the attention of Rhonda Russ.

Closing date: 18 June 2022